[studenti-eebl-2020] Internship Opportunity in the Private Office/Villa Wolkonsky Rome

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Dear Students,

 

The Private Office Teams at the British Embassy, Rome is seeking to hire an intern for a period of six months, starting mid-september 2023.

 

Internship Opportunity in the Private Office/Villa Wolkonsky

Residence Teams at the British Embassy, Rome

 

The successful candidate will alternate (at separate locations) between the British Embassy Private Office and Villa Wolkonsky, the Ambassador’s Residence, plus probably some remote working days. The internship will be for a period of six months starting from mid September 2023 (the date is subject to successful completion of security checks). This is a curricula internship/tirocinio curriculare.

The Private Office is a small and busy team dedicated to ensuring that the Ambassador’s and Deputy Head of Mission’s working days run smoothly. Their Executive Assistants manage the diaries and correspondence, and their Visits Coordinator puts together visit programmes

outside Rome. The intern will have the opportunity to learn new skills working alongside all the members of the team, including organisation of meetings, lunches, dinners and other events, compiling guest lists and overseeing other event related tasks.

 

MAIN DUTIES/RESPONSIBILITIES

-Accept/decline invitations and send simple thank-you messages;

-Issue invitations to social events, log and chase replies and produce final guest lists;

-Learn diary management;

-Assist the Ambassador’s and Deputy Head of Mission’s Executive Assistants in their daily work and cover their phones occasionally;

-Assist with printing documents for the Ambassador’s daily briefing pack;

-Arrange appointments on the Ambassador’s behalf;

-Book hotels, rail tickets and flights for the Ambassador, under the supervision of the Visits Coordinator;

-Assist the wider Chancery in the organization of major events;

-Translate messages addressed to staff from English into Italian;

-Liaise with the Executive Assistants and Residence Manager to organize official dinners and events;

-Update the Chancery database;

-Register incoming gifts and assist with organization of the annual raffle.

 

Villa Wolkonsky is the Ambassador’s home, but it also accommodates official guests coming from the UK (2019 – 367 houseguests) and is a

conference and events Centre (2019 - 436 events of different sizes and types). Our main objective is to make sure that houseguests are comfortable and events run smoothly to a standard of excellence. We are a team of 15 people, who run the house and office. The

Residence Manager supervises the running of the Residence and the many events it hosts, whilst Event Managers from various Embassy Sections organise lunches, dinners and other official events. The Residence Manager is also part of the Ambassador’s Private Office team

at Porta Pia, and there is a close collaboration between the two offices. The intern will have the opportunity to learn a host of new skills working alongside all the members of the team.

 

MAIN DUTIES/RESPONSABILITIES:

-Learning how to organize events, plus drafting menus, seating plans, name cards;

-Issuing invitations to social events, logging and chasing replies and producing final

guest lists;

-Learning how to run an Ambassador’s Residence;

-Updating and analysing statistics on event and houseguest numbers;

-Purchasing small items online;

-Learning diary management;

-Assisting with accounting/budget management;

-Liaising with embassy teams on houseguests and updating the database.

 

REQUIRED EXPERIENCE AND SKILLS:

Fluent spoken and written English and Italian; (C1 level of the European Framework or equivalent);

Good IT skills – MS Outlook and the full MS Office package;

Organizational and interpersonal skills;

Ability to work under pressure and prioritize work;

Ability to work independently but also as part of a highly dynamic team;

Ability to draft simple letters; Good telephone skills;

Handling official telephone calls;

Specialist skills/interests (music, film, fashion, virtual events etc) would be desirable.

 

Applicants should send a CV and covering letter in English (applications without a covering letter will not be considered). 

 

Only applicants who will be registered students with the university for the duration of the internship are eligible to apply.

 

Applications must be sent to "> with "> in copy by 29 May 2023.

 

 

Kind Regards,

 

Jennifer L. Vieley

MSc European Economy and Business Law

Tor Vergata University of Rome

Department of Economics and Finance

Master of Science Program Office
Room 01.A.08, First Floor, Building B (Ricerca)

Via Columbia 2, 00133 Rome, Italy
Phone + 39 06 7259 5744

 

 

Attachment: Internship Opportunity PO and VW Residence - September 2023.pdf
Description: Adobe PDF document