[studenti-eebl-2020] British Embassy - Internship Opportunity in the Private Office/Villa Wolkonsky

["Msc European Economy and Business Law" < >]

Dear Students,

 

Please find the curricular internship description below for a six-month position starting in early September 2022 (the date is subject to successful completion of security checks and developments in the pandemic).

 

Applicants should send a CV and covering letter in English, setting out their motivation for applying and what they can bring to the role.

 

Only regularly enrolled university students are eligible to apply.

 

Applications must be sent to "> with "> in copy by 2 June 2022.  

 

Best regards,

 

 

Jennifer L. Vieley

MSc European Economy and Business Law

Tor Vergata University of Rome

Department of Economics and Finance

Master of Science Program Office
Room #32, Second Floor, Building B (Ricerca)

Via Columbia 2, 00133 Rome, Italy
Phone + 39 06 7259 5744

 

Internship Opportunity in the Private Office/Villa Wolkonsky Residence Teams at the British Embassy, Rome

The successful candidate will alternate (at separate locations) between the British Embassy Private Office and Villa Wolkonsky, the Ambassador’s Residence, plus probably some remote working days.

The internship will be for a period of six months starting from early September 2022 (the date is subject to successful completion of security checks and developments in the pandemic).

The Private Office is a small and busy team dedicated to ensuring that the Ambassador’s and Deputy Head of Mission’s working days run smoothly. Their Executive Assistants manage the diaries and correspondence, and their Visits Coordinator puts together visit programmes outside Rome. The intern will have the opportunity to learn new skills working alongside all the members of the team, including organisation of meetings, lunches, dinners and other events, compiling guest lists and overseeing other event related tasks.

MAIN DUTIES/RESPONSIBILITIES

 Monitor and submit to the Ambassador for her consideration, incoming invitations from the Ambassador’s Inbox;

ï‚· Accept/decline invitations and send simple thank-you messages;

ï‚· Issue invitations to social events, log and chase replies and produce final guest lists;

ï‚· Learn diary management;

 Assist the Ambassador and Deputy Head of Mission’s EAs in their daily work and cover their phones occasionally;

 Assist with printing documents for the Ambassador’s daily briefing pack

 Arrange appointments on the Ambassador’s behalf;

ï‚· Book hotels, rail tickets and flights for the Ambassador, under the supervision of the Visits Coordinator;

ï‚· Assist the wider Chancery in the organization of major events;

ï‚· Translate messages addressed to staff from English into Italian;

ï‚· Liaise with the Executive Assistants and Residence manager to organize official dinners and events;

ï‚· Update Chancery database;

ï‚· Register incoming gifts and assist with organization of annual raffle.

 

Villa Wolkonsky British Ambassador’s Residence.

The Residence is the Ambassador’s home, but is also comparable to a small hotel for important guests coming from the UK (2019 – 367 houseguests) and a conference and events Centre (2019 - 436 events of different sizes and types). Our main objective is to make sure that houseguests are comfortable and events run smoothly to a standard of excellence. We are a team of 15 people, who run the house and office. The Residence Manager supervises the running of the Residence and the many events it hosts, whilst Event Managers from various Embassy Sections organise lunches, dinners and other events. The Residence Manager is also part of the Ambassador’s Private office team at Porta Pia, and there is a great

collaboration between the two offices. The intern will have the opportunity to learn a host of new skills working alongside all the members of the team.

MAIN DUTIES/RESPONSABILITIES:

ï‚· Learn how to organize events, plus drafting menus, seating plans, name cards;

ï‚· Issue invitations to social events, log and chase replies and produce final guest lists;

 Learn how to run an Ambassador’s Residence;

ï‚· Update and analyze statistics on event and houseguest numbers;

ï‚· Purchase small items online;

ï‚· Learn diary management;

ï‚· Assist with accounting/budget management;

ï‚· Liaising with embassy teams re. houseguests and updating necessary database.

 

REQUIRED EXPERIENCE AND SKILLS:

Fluent spoken and written English and Italian; (C1 level of the European Framework)

Good IT skills;

Organizational and interpersonal skills;

Ability to work under pressure and prioritize work;

Ability to work independently but also as part of a highly dynamic team;

Ability to draft simple letters; Good telephone skills;

Handling official telephone calls;

Specialist skills/interests (music, film, fashion, virtual events etc) would be desirable.