[2022-studenti-eebl] Applications open for two curricular internship with the British Embassy in Rome

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Dear Students,

 

Please find the details below regarding two internship opportunities that are now available with the British Embassy.

 

The successful candidates will work respectively at the British Embassy Private Office and at Villa Wolkonsky, the Ambassador’s Residence, with the possibility of occasionally working remotely. The curricular internships will be for a period of six months starting from mid-September 2024 (the date is subject to successful completion of security checks).

 

The Private Office is a small and busy team dedicated to ensuring that the Ambassador’s and Deputy Head of Mission’s working days run smoothly. Their Executive Assistants manage the diaries and correspondence, and their Visits Coordinator puts together visit programmes outside Rome. The interns will have the opportunity to learn new skills working alongside all the members of the team, including organisation of meetings, lunches, dinners and other events, compiling guest lists and overseeing other event related tasks.

 

MAIN DUTIES/RESPONSIBILITIES

• Accept/decline invitations and send simple thank-you messages;

• Issue invitations to social events, log and chase replies and produce final guest lists;

• Learn diary management;

• Assist the Ambassador’s and Deputy Head of Mission’s Executive Assistants in their daily work and cover their phones occasionally;

• Assist with printing documents for the Ambassador’s daily briefing pack;

• Arrange appointments on the Ambassador’s behalf;

• Book hotels, rail tickets and flights for the Ambassador, under the supervision of the Visits Coordinator;

• Assist the wider Chancery in the organization of major events;

• Translate messages addressed to staff from English into Italian;

• Liaise with the Executive Assistants and Residence Manager to organize official dinners and events;

• Update the Chancery database;

• Register incoming gifts and assist with organization of the annual raffle.

 

Villa Wolkonsky is the British Ambassador’s Residence and the Ambassador’s home, but it also accommodates official guests coming from the UK and is a conference and events Centre. The main objective is to make sure that houseguests are comfortable and events run smoothly to a standard of excellence. We are a team of 15 people, who run the house and office. The Residence Manager supervises the running of the Residence and the many events it hosts, whilst the Event Manager leads on income generating events, as well as a variety of cross-cutting initiatives. The Residence Manager and Events Manager are also part of the Ambassador’s Private Office team at Porta Pia, and there is a close collaboration between the two offices. The intern will have the opportunity to learn a host of new skills working alongside all the members of the team.

 

MAIN DUTIES/RESPONSABILITIES:

• Learn how to organize events, plus drafting menus, seating plans, name cards;

• Issue invitations to social events, log and chase replies and produce final guest lists;

• Learn how to run an Ambassador’s Residence;

• Update and analyse statistics on event and houseguest numbers;

• Purchase small items online;

• Learn diary management;

• Assist with accounting/budget management;

• Liaise with the Executive Assistants and Residence Manager to organize official dinners and events;

• Liaise with embassy teams on houseguests and update the database.

 

REQUIRED EXPERIENCE AND SKILLS:

Fluent spoken and written English and Italian; (C1 level of the European Framework or equivalent)

Good IT skills – MS Outlook and the full MS Office package;

Organizational and interpersonal skills;

Ability to work under pressure and prioritize work;

Ability to work independently but also as part of a highly dynamic team;

Ability to draft simple letters; Good telephone skills;

Handling official telephone calls;

Specialist skills/interests (music, film, fashion, virtual events etc) would be desirable.

 

Due to local labor law, preference will be given to candidates who can complete the full six-month internship and who are not graduating during the internship period. The intern will be granted 6 university credits (if Extra Activity credit is still needed). The internship is not a work contract and as such is not paid. However the Embassy will pay the intern a monthly allowance of €350 per month. This amount is not subject to tax under current local legislation. The intern would be expected to work an average of 30 hours per week, Monday to Friday, within the range of 8am – 6pm. Some degree of flexibility is expected, mostly in case of seminars and events.

 

Interested candidates should apply by sending their CV and motivation letter to   "> with "> in copy by May 31, 2024, specifying in which position they are interested.

 

Best regards,

 

Jennifer L. Vieley

MSc European Economy and Business Law

Tor Vergata University of Rome

Department of Economics and Finance

Master of Science Program Office
Room 01.A.08, First Floor, Building B (Ricerca)

Via Columbia 2, 00133 Rome, Italy

Office hours:

8:00 am to 3:45 pm

Phone:

+ 39 06 7259 5744

Smart working:

Thursdays and Fridays with availability on Microsoft Teams from 9:00 am to 12:00 pm and 2:00 pm to 3:00 pm